OFFICE RELOCATION IN LONDON

Your Guide And Checklist To Office Removals

Office removals in London can be challenging, especially if you are not guided with the right information. If you are gearing up for your office relocation, you want minimal disruption as much as possible on the duration of your move. 

No matter whether you are relocating to a coworking space or an office with shared facilities, the secret to accurate office moves are planning, preparation, and communication. There are steps you can follow to ensure things will run smoothly. 

Here are your step-by-step guide and checklist to make your office relocation a success:

Step 1: Prepare as early as three to six months before the moving date

Once you are decided on your office removals London office managers are always aiming to perfect; you must take care of the first steps. Here is your checklist three to six months before the date of the move:

• Revisit your lease. If you are thinking of leaving early, beware as it may cost you the deposit. You may also take responsibility for any damage to the property that may happen during the office move. To prevent these, reviewing the lease of your commercial property is a must. 
• Organize a planning team. These individuals can perform the tasks and be responsible for the duration of the move.
• Request for quotes from various moving providers. You can find various companies that can offer the best services and value for your investments.
• Decide on whether you need moving insurance. Find out whether you require insurance for large-scale equipment and devices. 
• Set a budget. To prevent overspending, you must be able to designate a budget you can follow.

Step 2: Communicate

After confirming your moving date, you should inform various parties who should know about your relocation. 

Send notices of change of address to the following: 

• Your clients and partners
• Organizations you are part of
• Stationery services
• Banking and financial institutions
• Food and beverage companies
• Telecommunications companies
• Service providers of photocopying and printing
• Insurance providers
• Accounts departments

Step 3: Prepare your logistics

Consider the logistics of the move when relocating your office equipment from one area to another. Here are the pointers you must include on your checklist:

• Seek the detailed floor plan for your new space.
• Measure the new space of your office, and plan how to layout your furnishing.
• Create your inventory of the current furniture you own.
• Connect with the furniture company about any furniture you may need.
• Place the orders for stationery and furniture.
• Evaluate your need for external storage facilities.
• It will help if you assign colour codes to various departments and work on detailed floor plans to allocate these colour codes.
• Assign employees with a number, as well as the corresponding number of their equipment and desk.
• Define and name communal areas clearly, and lay this out with your floor plan.
• Sign paperwork, licenses, permits, and more.
• Reserve parking spaces for lorries, as well as elevators on the day of moving.
• Arrange cleaning services.
• Organize your security for the new premises.
• Send your detailed floor plan to the movers, and arrange meetings at your new spaces whenever possible.
• Speak with your staff on the detailed procedure on the day of moving
• List down emergency contact information, including building management and elevator maintenance

Step 4: Perfecting it on moving day

The day of your move arrives, how prepared are you? Let us continue the checklist to ensure that office removals London office managers are anticipating will go smoothly. 

• You have listed down emergency contact numbers, haven’t you? Be sure to keep this list close by.
• Allot a budget to give the staff who helped you during the move with refreshments on moving day. 
• Make sure your tech equipment, phones, and computers are the ones moved first.
• Ensure that the colour coded items you have arranged in the previous steps are placed right, including boxes that are numbered according to the desk. 
• Book dates for telephone systems to become operational in the new location. 

Final Words

Office removals London does not have to be difficult. Take a breather, and relax, as there are checklists to help you make this tedious task a lot easier and convenient.